Personal Assistant & Office Manager

Job Title 

Personal Assistant & Office Manager 

Base Location

Mainly based in our London office, with the occasional ability to work from home. 

Hours

37.5 hours per week, Monday to Friday

We have an exciting hands-on opportunity for an experienced Personal Assistant and Office Manager to deliver support to the Executive Management Committee, provide administrative support to the Association and manage the day to day operations of the office. We envisage this to be a full-time role of 37.5 hours per week, Monday to Friday, normally during office hours, with occasional need to support activity outside of this. The role will mainly be based in our London office, with the occasional ability to work from home.

• Provide administrative support to the Executive Management Committee;

• Provide governance and secretarial support to the Main Board, the Council, and the Company Secretary;

• Coordinate Competition Act and Enterprise Act compliance across the Association;

• Support the HR manager with administrative tasks

• Liaise with key stakeholders and other MPA staff to support the delivery of operational excellence.

• Collate and share information to support good organisational governance.  

• Provide management and administrative support to other MPA staff and team members as required (e.g corporate events); 

• Undertake activity to support the smooth running of the office including:  visitor reception; meeting support including room bookings and catering arrangements; central diary coordination; and supplier liaison;

• Any other reasonable duties and responsibilities allocated to the role from time to time.

• Minimum of 5 years’ experience in a similar role within a small/medium organisation;
• Strong numeracy skills and excellent written and spoken English, and a keen eye for detail;
• Experience of providing secretarial support to executive committees, including producing agendas, papers and minutes 
• The ability to provide governance support to Executive Management Committee and the Company Secretary;
• Experience of managing a high volume of work, providing support to multiple users;
• The ability to prioritise workload, manage expectations and challenge where necessary;
• Experience of building networks and relationships with people at all levels, both internal and external to the company;
• Experience of liaising with and managing suppliers;
• Experience of supporting project work and teams with a focus on outcomes;
• Excellent IT skills and experience in office applications with an interest in technology and an understanding of the importance of data;
• Ability to work proactively and willingness to act on own initiative, highlighting issues and suggesting possible solutions; and
• Exercise confidentiality, discretion and personal sensitivity in all aspects of the role.